CASA
The secretariat's second pair of hands.
Board administration is mostly chasing, compiling and reminding. CASA does the chasing and the compiling, and leaves the judgement where it belongs.
Jason Smith
j.smith@acme.example
Q3 2026 Board Meeting Pack
3 of 5 contributions received · meeting in 3 days
Two contributors haven’t submitted. Both were late last quarter. Shall I draft a reminder?
Draft remindersTHE SECRETARYThree days out, two papers are still missing.
The rest of the year
The pack is the visible part. Most of the work is not.
Board administration runs continuously — deadlines, terms, declarations, evaluations. CASA works across all of it, not just the week before a meeting.
Before the meeting
Chase what is outstanding
Knows who is late, who is habitually late, and drafts the reminder for the secretary to approve.
Compile and paginate
Assembles sections into a navigable book as they arrive, handling late substitutions without reissuing it.
Summarise long papers
Turns a sixty-page appendix into a board-ready brief that still points back to the page it came from.
Prepare each director
Surfaces the items touching the committees that director actually sits on.
During and after
Draft the minutes
Generates a first draft from the papers and the meeting, every paragraph traceable to its source. The secretariat edits and signs.
Extract the actions
Pulls commitments out of the minutes into tracked items with owners and dates, linked to the resolution that created them.
Answer across the archive
Questions spanning years of packs, minutes and registers — answered with the document, meeting and date cited.
Route approvals and signatures
Moves written resolutions through voting and e-signature, chasing the outstanding signatories.
Between meetings
Watch the compliance calendar
Filing deadlines and statutory dates surfaced before they are late, not after.
Flag expiring terms
Director terms and committee seats reaching expiry, with succession scenarios projected forward.
Track conflicts and related parties
Declarations kept current and matched against matters coming to the board.
Run board evaluations
Drafts and distributes evaluation surveys, then analyses the responses.
Two sides of the same pack
One assistant, two very different jobs.
What the secretary needs from CASA and what a director needs are almost opposites — one is assembling, the other is absorbing.
For the company secretary
- Knows which contributors are late, and which are late every quarter
- Drafts the chase; the secretary approves and sends it
- Compiles and paginates the book as sections arrive
- Distributes once, with each director's access already applied
For the director
- Says what arrived, how long it takes to read, and what is left
- Surfaces the items touching the committees they actually sit on
- Cites the page, the item and the meeting behind every prompt
- Never sees, or surfaces, a paper outside their access
CASA drafts, chases, compiles and reminds. It does not approve a pack, sign a minute, or decide who may see a paper — those stay with the people accountable for them.
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